STRATA inside Physical Therapy
STRATA inside physical therapy practices. The five things costing you that cost clinics recoverable visit revenue every month.
Tools we work with: WebPT, Raintree, TheraOffice, Heno, Prompt
About STRATA
STRATA installs AI inside the business you already built. We work inside your existing tools (CRM, AMS, PMS, scheduling). The customers you paid for, working for you again. The hours your team lost, given back. The Revenue Audit is $5,000 to $25,000, sized to the recoverable number we find in your data.
What's costing you right now
The specific things leaking revenue in your operation.
- 01
Patient-visit sequencing across plan of care
Plans of care call for ten to twenty visits. Patients drop off at visit five or six. Visit-completion sequences improve adherence and outcomes. Follow-Up Automation installs the cadence.
- 02
Authorization renewal at the visit-cap threshold
Insurance authorization runs out mid-plan. The front desk submits a renewal; the cycle takes days; visits get rescheduled. Document Processing pre-stages the renewal packets.
- 03
Inbound new-patient inquiry response
Referral-source calls and patient-initiated inquiries route through the front desk. Speed-to-Lead closes the response gap.
- 04
Referral-source follow-up across physician and surgeon offices
Discharge summaries to the referring physician within seventy-two hours determine the next referral. The packet is on the plan and inconsistently executed.
- 05
Reporting on visit completion, productivity, and authorization-denial rate
Visit completion, therapist productivity, and authorization-denial rate stitch from the EMR and the billing system.
The Revenue Audit
Know your number before you commit to anything.
Fifteen minutes against your data. We calculate the specific dollar figure of recoverable revenue from your physical therapy operation. The audit runs $5,000 to $25,000 depending on the depth of your business; our fee is sized to the number we find.
- 01A specific dollar figure of recoverable revenue, calculated against your own data.
- 02A diagnosis named in plain English, specific to your business.
- 03A reference conversation with another owner who has been through this.
- 04A fee sized to the number we found, or an honest answer about why this is not for you.
What we install
Six systems. Installed in sequence inside the tools you already use.
Layer 1
Revenue Recovery
Turn customers you already paid for into active revenue.
The database you already built, working for you again. No new ad spend, no new acquisition cost.
Layer 1
Speed-to-Lead
Your first call arrives before your competitor's. Every time.
The two-to-seventy-two-hour gap that costs the deal to whoever picked up first, closed in seconds.
Layer 2
Document Processing
Your team stops working through lunch.
Manual data entry that costs your team four-plus hours a week, gone. PDFs, emails, intake forms, faxes, handled.
Layer 3
Follow-Up Automation
Every lead followed up. Without you chasing your team.
The sequences you planned, but never executed at scale, run automatically against every contact.
Layer 4
Internal Reporting
Monday morning shouldn't cost you Sunday night.
Your Monday report compiled overnight. No more stitching numbers from five different tools every week.
Pre-entry
The Revenue Audit
Know your number before you commit to anything.
Fifteen minutes against your data. A specific dollar figure of recoverable revenue. $5,000 to $25,000.
Questions before you book
What owners in your industry ask first.
WebPT, Raintree, TheraOffice, Heno, and Prompt are supported right now.
Engagement under DPA and BAA; audit exports PHI-minimized; production processing follows your EMR security posture.
Layer 1 is meaningful for single-clinic practices above $1.2M in annual revenue and across multi-clinic groups.
No. The integration sits between the inbound channels and your EMR. Therapists continue in the EMR.
An EMR export, a recent month of referral and authorization data, and the visit-completion report. Fifteen minutes is enough.
How we work
Three promises that govern every engagement.
The Performance Guarantee
If we don't recover more revenue than our fee inside the first 60 days, we stop billing until we do.
An Honest Answer
If the audit shows the numbers don't justify the work, we tell you on the call. We'd rather walk away than waste your time and money.
Month-to-month
The first 90 days are month-to-month. No long contract up front. Longer commitments are earned by what we deliver.
STRATA inside Physical Therapy
Your recoverable revenue is a specific number.
We calculate it from your physical therapy data in fifteen minutes.
Performance Guarantee. Honest answer on the call. Month-to-month.